Tag: Outsourced IT

August 2, 2016 David Gemma

Business Continuity, Disaster Recovery & CyberSecurity

Prior, Proper, Planning

Getting Ahead of Business Disruptions with Strategic Thinking

Business continuity is a thoughtful process that describes a complete solution for backup and disaster recovery. A true business continuity solution will protect data on-premise and in the cloud, and also details a data restoration strategy.

Unfortunately, many firms take shortcuts in these areas due to the historically high costs of implementing comprehensive solutions.

New SEC rules for RIA firms

US businesses lose billions of dollars each year to data loss, and recent studies indicate that if your data center is down for more than a week, the likelihood of bankruptcy escalates significantly.

The SEC is defining new rules for Business Continuity Planning for RIAs to help protect investors from the fallout of this type of occurrence.

In this eBook, topics cover:

     - Outdated practices that create a false sense of security

     - The costs of cyber attacks and downtime

     - Best practices for IT in Financial Services

And more

To get your copy of Financial Services Firms: Add Business Continuity to Your Bottom Line, click here.

Avoid Business Disruptions: Protecting Your Clients and Your Firm

Get flexible IT services at an affordable fixed monthly cost with UNAPEN ITComplete.

Create comprehensive Data Backup & Disaster Recovery solutions with UNAPEN ITComplete DataSafe.

Harden your firm against Cyber Security Attacks with UNAPEN ITComplete NetScan.

June 22, 2016 David Gemma

Outsourced IT, Data Backup, Disaster Recovery & CyberSecurity

Protect Your Business 

Cyber Attacks Take Another Nasty, but Preventable, Turn

By Ken Rode, Director of IT Services, UNAPEN Inc., and a member of ASCII 

Recently there have been several high profile attacks against weak passwords and remote access utilities.

Like lions picking off the weakest gazelles in a herd, hackers are compromising weak systems in order to obtain passwords and then using those passwords in an attempt to access more secure systems.

People using TeamViewer, GoToMyPC and other remote access tools have been reporting unknown users taking over their systems.

All investigations have pointed to these victims using the same weak password on multiple systems and not enabling 2-factor authentication where it is available. See Two Factor Hack – Why Your Clients Might Not Be As Safe As You Think They Are!

People using good password policies and extra security where they can have been spared this nightmare.

I was even notified from a couple of hobby-related sites I belong to that the administrators of those sites are forcing password changes due to this issue.  See ‘Short Passwords Lead to Millions of Compromised Accounts’ in the UNAPEN May 2016 Newsletter.


So How Can You Protect Yourself?

Top 3 ways to reduce Hacker Threat:

  1. Use strong passwords… sentences, multiple character types, spaces, etc. – see How to Create a Strong Password and Remember It
  2. Use different passwords for each online service you use…particularly those that protect sensitive data. There are password managers you can use that help create, store and use multiple complex passwords – see The Best Password Managers for 2016 for a review. Personally, I like LastPass and Dashlane.
  3. Turn on additional security whenever it is available, …typically a one-time password sent via either email or text message…if available, text message is a better choice than email.


Proactively Protect Your Firm from Hackers!

To find out how to get flexible IT services at an affordable fixed monthly cost, check out UNAPEN ITComplete.

Have a Plan in Case Something Does Go Wrong!

To find out how to get comprehensive Data Backup, Business Continuity & Disaster Recovery services, check out UNAPEN ITComplete DataSafe.


June 10, 2016 David Gemma

Outsourced IT, Data Backup, Disaster Recovery & CyberSecurity

Prepare Your Business Today

New eBook | Read it now ›

The Many Flavors of Ransomware Today

More and more, ransomware has emerged as a major threat to individuals and businesses alike. Ransomware, a type of malware that encrypts data on infected systems, has become a lucrative option for cyber extortionists.

When the malware is run, it locks victim’s files and allows criminals to demand payment to release them.

Organizations of all types and sizes have been impacted by ransomware, but small businesses can be particularly vulnerable to attacks.

Ransomware is on the rise

In a recent study conducted by security software vendor McAfee Labs, researchers identified more than 4 million samples of ransomware in Q2 of 2015, including 1.2 million new samples.

That compares with fewer than 1.5 million total samples in Q3 of 2013 (400,000 new). Ransomware is distributed in a variety of ways and is difficult to protect against because, just like the flu virus, it is constantly evolving.

In this eBook, our partners at datto cover:

  • Top 7 common types of ransomware that threaten businesses today
  • How the malware is spread
  • Best practices for protecting your business
  • And more

To get your copy of The Business Guide to Ransomware: Everything to know to keep your company afloat, click here.


Avoid Ransomware by Proactively Protecting Your Firm

To find out how to get flexible IT services at an affordable fixed monthly cost, check out  UNAPEN ITComplete.

To find out how to get comprehensive Data Backup & Disaster Recovery services, check out  UNAPEN ITComplete DataSafe.


February 25, 2015 David Gemma

Article by Ken Rode, Director of IT Services at UNAPEN, Inc.

Technology is Changing the Game

One of the biggest factors is the belief that if there is a problem that can’t be solved remotely, your IT provider can be there to fix it quickly.  However, with the advent of Managed IT Services, including remote access in recent years, this has become much less critical and providers using the proper tools can actually respond faster remotely than they could if required to be on site. (more…)

January 27, 2012 UPAdmin

Who is Minding Your Store?

The definition of Managed IT Services can vary greatly from provider to provider but in general, it is defined as an outside firm or servce provider who handles your IT needs including support, system monitoring, backups, patches and spam filtering. Some companies are even providing the option to rent hardware from them along with a managed network service. The main idea is that someone else is minding the store when it comes to IT infrastructure.

Are you settling for the same old same old?

One common approach to IT services and support has been the time and materials model. You have a computer problem and you call your provider . You then wait until they come and fix it. Then you get a bill. You don’t see them again until you have another problem. Then you call them, and wait for them to come and fix things. Then you get another bill. Maybe then you decide this has to stop so the next time you have a problem you spend an hour trying to fix it yourself because you don’t want to get another bill. Now you have spent an hour doing something that has nothing to do with what you are supposed to be accomplishing and chances are your computer is still not working exactly the way you want it to. When it comes right down to it, the time and materials approach means that your provider has no true responsibility for your network.

Is it time for a change?

It is very common for businesses to have what we like to call “current provider preference”. There is a sense of security around a known entity. But, could it be that you are just more comfortable with the devil you know? Do you find yourself saying things like “if only they ….” or “I just wish I was sure that they had….” When it comes to actually changing providers, you are skeptical. Perhaps they make promises to do better or to lower their costs. Ultimately though, it is a matter of trust and if you are spending time second guessing whether or not they are doing their job properly or fairly, you aren’t able to focus on your business and you aren’t getting a good return on your IT investment dollars. Your IT support is only a good value if you are getting the service you need in a timely manner allowing you to focus on doing your job. Don’t settle for anything less.

Why consider Managed IT Services?

There are lots of reasons to consider outsourcing your IT services. Some of the main considerations that drive businesses to consider a managed services provider are:
• limited IT staff or no IT staff at all
• frustration with current IT provider
• a need to update outdated technology
• outgrowing current IT resources
• a budget that doesn’t allow for year round full time coverage of IT needs
Perhaps the most compelling reason to consider outsourcing your IT is, the more time you spend trying to get your technology to work, the less time you have to focus on growing your business.

A good managed IT services provider will align your goals with theirs and help you move away from the trap of only addressing problems when it is too late. They will take a proactive versus reactive approach to your network. By doing this, it takes the distraction of computer issues out of your job and allows you to finally focus on what you were hired to do. Your days will no longer be filled with delays due to computer problems. With computers running smoothly and virus free, you can accomplish your work with greater efficiency.

What’s my first step?

If you are ready for a change and want to stop second guessing whether your infrastructure is secure and well cared for, the first step is to find a good managed services provider. How do you do this? It is important to know what your company’s IT needs are. It is also important to understand what is included in the managed services you are looking to purchase. You will want to evaluate what the true cost of your downtime is. You also need to know that all managed services providers are not created equally. It is important to get recent references and to research the type of services they provide in detail. Some managed services companies provide a fixed cost option which would allow you to contain your IT costs and still benefit from the expertise that you want and need. Doing this research will help ensure that you truly understand what you are purchasing and that it matches your needs. You have no doubt grown to rely on your technology. If it is not working and the person or company you hired is not responding, your business is going to be affected.

Why not just hire someone?

So you may be asking yourself, “why not just hire my own employee?” You may think that if someone works for your company directly that will give you better control over things and an accountability that may not exist when you outsource your IT services. That may be true on some levels however, what do you give up in order to achieve that accountability?

• Access to a resource pool with a broad range of expertise
• Coverage regardless of vacation schedules/sick days
• Freedom from the impact of staff turnover
• Freedom from the cost of benefits/fully burdened salaries

If any of these items are things you currently struggle with, it may be time to consider managed IT services. Managed IT service is no longer a “nice to have”. It affords you greater advantages and fewer drawbacks regarding your IT network. Quite simply, it is the right way to handle your IT needs.

UNAPEN, founded in 1991, has been providing IT support and services for a wide variety of companies throughout the country. In 2001, UNAPEN began to move toward a more managed service model of providing IT support. ITCOMPLETE, with automated processes and remotely managed support, was first released in 2006. UNAPEN’s technology experts specialize in streamlining operations and workflow across organizations to help your business grow, minimize overhead and provide you a strategic competitive edge over other firms. UNAPEN also offers client relationship management and automated client reporting software tailored for firms in the financial services industry. For more information, visit www.myitcomplete.com or call (203) 269-6111.

Unlock The Potential!

Call UNAPEN, Inc. Today

February 26, 2008 David Gemma No comments exist

 UNAPEN, Inc. announces the nationwide launch of its second generation suite of remote managed IT services, ITComplete

Wallingford, CT: February 26, 2008—UNAPEN, Inc, a Connecticut based software-solutions company announced today the nationwide launch of its second generation suite of remote managed IT services, ITComplete™. UNAPEN President Joe Walker states: “We applied our 24 years of experience in the securities industry to this new service offering and it is becoming a must-have with many asset managers. ITComplete provides asset managers with the benefits of a 24/7 onsite technical solution to its IT requirements at a reasonable and predictable cost”. Network maintenance and security monitoring is proactive, limiting “break-fix” scenarios. Down time is virtually eliminated. Sensitive internal and client information is secured and reporting/compliance issues become far less intimidating. Asset managers meet their fiduciary and compliance responsibilities. When compared to the costs related to an in-house IT function, ITComplete quickly pays for itself time and again.

According to David Gemma, UNAPEN’s Chief Marketing Officer, “Clients urged us to create this offering and now we are seeing traction in a national market. As a result, ITComplete is uniquely designed with multi-level service options that allow firms of all sizes, from small startups to long-standing institutions, to realize its benefits. The bottom line is simply that ITComplete enables asset managers to focus on their primary objective of making money for their clients and themselves, and delegate their IT responsibilities to us.”

“ITComplete gives me complete confidence in the reliability and efficacy of our computer system.
ITComplete gives me peace of mind and I still celebrate the day that UNAPEN became our
network/system manager and consultant.“
—Gerald Long, President and CIO at Connecticut Investment Management

“We are extremely happy with our ITComplete service offering from UNAPEN.
The professionals at UNAPEN are very knowledgeable about what solutions will work for us
and they are always available when questions arise. They are truly one of our business partners
and we would not hesitate to recommend their services to other business owners.”
—Edward Long, CFA; Principal at Gillespie, Robinson and Grimm, Inc.

ITComplete product manager Ken Rode adds that “by proactively managing IT systems for our clients, we are able to maintain levels of service and uptime that were previously impossible without an onsite IT staff.”

  About UNAPEN

UNAPEN has been widely recognized as a leader in providing solutions to asset managers since 1991. Its diverse menu of services, products and solutions has and continues to enable asset managers to grow and maximize the true potential of their company, especially in the areas of client relationship management and financial reporting via its ClientLogix™ and ClientRep™ software products. UNAPEN is comprised of seasoned professionals whose expertise in the securities industry uniquely positions them to advise clients on the value of technology in the areas of operational efficiency, security, trading, sales and compliance.

David Gemma
(203) 269-2111